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Property search requests

People in the community, and solicitors and conveyancers acting on their behalf, can request information from Local Land Services about the rates that apply to a property and animal, pest or chemical residue issues relating to that property. These requests are often tied up with property sales.

Requests are submitted to the NSW FARMS team, which is part of NSW Department of Industry, Skills and Regional Development, using our Request form [PDF]. Local Land Services works with the NSW FARMS team to process requests that are received.

There are rules and processes that must be followed in requesting and providing property-related information. In some cases, owner authority is required to release information. For further information to support requestors in accurately completing these requests, see our frequently asked questions below. A template for owner authority is also available.

A fact sheet titled Precautions when buying rural land also covers some of the issues buyers should consider when buying rural land, including their requirements under the

Local Land Services Act 2013. Topics include: chemical residues; livestock diseases; plant diseases and pests; noxious weeds; noxious animals and insects.

Frequently asked questions

What are property information search requests?

Property information can be requested from Local Land Services about rates, animal health and chemical residues and orders that apply to a property. These requests are often associated with purchasing a property.

Who can request property-related information?

Solicitors, conveyancers, brokers, agents, and the general public can request property-related information from Local Land Services.

What type of information can be requested?

Section 99 of the Local Land Services Regulation 2014 specifies the types of information that can be requested:

Rates: the Local Land Services rates that apply to the property, current and previous annual returns and whether or not the property has rates charges owing. These are referred to as 'Item A searches'.

Animal health and chemical residues: whether there are any animal health or chemical residue issues associated with the property. Requesters can ask for information about the presence of animal diseases or 'adverse affectations', chemical residues and notifiable endemic diseases on the property. They can also ask whether stock on the property have undergone chemical testing in the past and what the results of these tests were. These are referred to as 'Item B searches'. Item B searches are limited based on whether owner consent has been provided, as outlined further below.

Orders: whether any orders have been issued relating to the land. This covers orders that have been issued by LLS or the previous Livestock Health and Pest Authorities (LHPAs) and Catchment Management Authorities (CMAs).

Please note that many of the orders issued by Local Land Services, LHPA or CMAs apply to a district or the whole state and information about them may be publicly available online. Therefore an order request may not be needed.

What kinds of properties does this information relate to?

Information about rates, animal health and chemical residues, and orders is relevant to freehold land title properties only. It is not relevant to properties on strata or community titles (e.g. apartments).

It is advisable that requesters contact the NSW FARMS team at land.lls@industry.nsw.gov.au to ascertain whether the request (single or multiple folios) relates to Local Land Services rateable land (requests can only be processed where they relate to Local Land Services rateable land).

Where does the information come from?

Information about Local Land Services rates, animal health and chemical residues and orders is held NSW Government information systems.

How do I submit a request?

Requests should be submitted using the Request form [PDF]. This form can only be used for information requests relating to rates and animal health and chemical residues. Requests relating to orders should be directed to land.lls@industry.nsw.gov.au. There are no forms for order requests – requests should be detailed in a letter or email.

Please note that many of the orders issued by Local Land Services, LHPA or CMAs apply to a district or the whole state and information about them may be publicly available online. Therefore an order request may not be needed.

Requestors must provide individual folio details for the request to be processed. These details include the lot and DP number for each property (i.e. holding). The request cannot be processed if Auto-Consols are submitted, therefore the volume/list of folios must be provided when lodging the application.

Where can I get the request forms?

The form can be downloaded. The NSW FARMS team can also provide these forms if required – requesters should email land.lls@industry.nsw.gov.au.

Who processes the requests?

Search requests are received and initially processed by the NSW FARMS team within the Department of Industry, Skills and Regional Development, Corporate Operations. The FARMS team completes requests related to Local Land Services rates. Usually staff such as veterinarians or biosecurity officers complete requests related to animal health and chemical residues. A number of different Local Land Services regional staff complete requests related to orders.

Do I need permission for the information to be released?

The detail released for animal health and chemical residues (Item B) searches is limited based on whether consent is received from the owner. Requesters have the option of attaching a signed owner's authority to their request which allows more detailed information to be provided, including information about chemical residues. A template for owner authority has been provided to assist.

What if I don't have permission?

If an owner's authority is not attached, only summary information is provided regarding whether there are any animal health and chemical residue issues associated with the land. Details about what these issues are, will not be provided.

How much does a request cost?

The Local Land Services Regulation section 99 specifies the cost per request:

  • For an application relating to rates or orders or both, the prescribed fee is $60.
  • For a request relating to AH&CR the prescribed fee is $60.

These fees apply per holding or associated holdings (i.e. requests for different holdings attract separate fees).

Owner's authority can be provided separately to the original request (after) but in these cases, it attracts an additional $60 fee because an additional search is required.

How can I pay for the request?

All requests must be submitted with a cheque, unless the requester has an account with the Department of Industry, Skills and Regional Development. Only large brokers/agents have an account. These agencies are invoiced weekly by the Department of Industry, Skills and Regional Development.

The cheque should be made payable to:

Local Land Services
Locked Bag 21
Orange NSW 2800

How is the information provided?

A staff member from the NSW FARMS team (for rates requests) or the relevant Local Land Services region (for an AH&CR or order request) emails or posts a certificate or letter containing requested information to the requester. It is important that correct contact information is provided on the request form.

How long will the request take to be processed?

Rates requests take up to three business days to be processed from when our office receives both the application and the payment. Animal health and chemical residues requests take up to 10 business days to be processed from the date our office receives both the application and the payment. It is important to allow additional time for applications sent by mail and cheques (including the processing times suggested above). Approximate processing times for order requests can be provided by the relevant Local Land Services region.

Who keeps records of the information requested/released?

The Department of Industry, Skills and Regional Development and Local Land Services both keep records of the information provided on relevant filing systems.

More information

For more information please contact the NSW FARMS team at land.lls@industry.nsw.gov.au.

Acknowledgments

This information has been developed by Local Land Services with the support of the Department of Industry, Skills and Regional Development FARMS team.

livestock diseasesplant diseases and pestsnoxious weeds, animals and insects.